Your AI Front Office Employee doesn't just answer phones — it runs your entire front office 24/7, without a salary, benefits, or days off.
Picks up instantly, 24/7. No hold music. No voicemail. Every caller gets a warm, professional response.
Checks your real-time calendar and books on the spot — via phone or text. Instant confirmation sent automatically.
Every lead that doesn't book gets a personalized SMS + email sequence. No lead ever falls through the cracks.
Every lead and client auto-enters your CRM. Full contact history, pipeline tracking, and customer data in one place.
Automated campaigns re-engage cold leads, remind booked clients, and bring back past customers — on autopilot.
Automatically requests Google reviews from happy clients and monitors your reputation across platforms.
Full website builder + hosting included. Launch funnels, landing pages, and lead capture forms — no developers needed.
Social media planner for 6 platforms built in. Schedule and publish content without lifting a finger.
Live chat widget on your website and social pages captures visitors 24/7. Every conversation auto-enters your pipeline.
Your team is busy doing great work — but phones ring 168 hours a week, and no one can be everywhere at once. The problem isn't demand. It's conversion.
Your AI Front Office Employee answers every call, responds to missed calls, follows up automatically, and runs your entire front office — 24/7. No hiring. No training. No days off.
A real client calls your business curious about a service — nervous, first timer. Here's what happens instead of voicemail. Listen to the actual recording below.
She's been thinking about it but feels nervous. First timer. Your AI answers instantly — no voicemail, no hold music.
Your AI receptionist, Ava, picks up on the first ring with a warm, professional tone.
Jessica asks about pricing, how long it lasts, and whether she needs a consultation first.
Jessica is ready. Ava checks real-time availability and locks in the appointment.
Jessica gets an SMS immediately. Automated reminders follow at 24 hours and 2 hours before — reducing no-shows by up to 40%.
Press play — this is an actual call, not a script.
Your AI handles the entire journey — from the first ring to the confirmed booking to the reminder that gets them through your door.
🎙️ Your AI has a name, a voice, and a personality — trained entirely on your business and curated to match your brand.
Customer calls your business. AI answers instantly — no hold music, no voicemail. It sounds natural and knows every detail about your business.
If a call ever slips through, AI texts back within 60 seconds. "We just missed your call — how can we help?" Double safety net.
The AI asks what they need, checks your real-time calendar, and books the appointment on the spot. Via phone or text. Instant SMS confirmation + smart reminders that cut no-shows.
Leads who don't book immediately get personalized follow-up over 7 days. SMS + email. No lead falls through the cracks.
We reach out to clients who haven't visited in 60+ days. This alone generates $2K–$10K in the first 2 weeks.
On advanced plans, AI can place follow-up calls to priority leads, missed opportunities, and dormant clients — helping you re-engage prospects without adding staff.
Give your front desk a tireless backup that never misses a call.
| Traditional Front Office Staff | Recapture AI | |
|---|---|---|
| Annual cost | $51,000+ | $4,764–$35,964 |
| Hours per week | 40 | 168 (24/7) |
| Calls in sick | Yes | Never |
| Puts callers on hold | Yes | Never |
| Handles multiple calls at once | No | Yes |
| Books at 2 AM | No | Yes |
| Remembers every service & price | Eventually | From day one |
| Follows up with every lead | Sometimes | Always, automatically |
| Brings back dormant clients | Rarely | Automatically |
| Needs retraining when they quit | Yes | Never quits |
No long-term contracts. Month-to-month after setup. Setup fee covers onboarding + your first month — recurring billing starts month 2. Every tier includes smart reminders that reduce no-shows by up to 40%.
💰 Pay annually and save 10% — ask your rep or mention it at checkout.
Self-serve platform access
$500 one-time setup
AI Front Office Employee
$1,500 setup includes first month · then $997/mo
Full revenue recovery
$2,500 setup includes first month · then $1,797/mo
Full automation suite
$4,000 setup includes first month · then $2,497/mo
💡 No usage fees. Ever. Most competitors charge a monthly fee plus per-minute and per-SMS costs that add up fast. Every Recapture Leads plan includes unlimited calls and SMS — one flat rate, no surprise bills.
Multi-location businesses, physician groups, and large practices — fully customized AI, HIPAA compliance, dedicated account manager, and real-time performance dashboard.
Get Started →🔒 Every plan is built on a SOC 2 Type II certified platform. HIPAA & SOC 2 compliance available for enterprise clients.
One-time setup add-ons that unlock more capability as your business grows. No monthly billing for add-ons.
One-time setup fee
Real-time visibility into calls answered, leads captured, appointments booked, and revenue recovered. Share reports directly with clients.
One-time setup fee
Live chat and lead capture widget for your website and Facebook page. Visitors can ask questions and book appointments directly — every lead auto-enters your follow-up workflows.
One-time setup fee
Full HIPAA-compliant data handling, Business Associate Agreement (BAA), encrypted storage, and audit logs. Required for practices handling protected health information.
Add-ons are one-time setup fees. Contact your account manager to activate.
No ripping out your existing systems. Recapture Leads connects seamlessly with your current calendar, booking, and practice management platforms.
Don't see your platform? Ask us — we integrate with most major booking and scheduling systems.
Ready to Hire Your AI Employee?
No long-term contracts. No complicated setup. We handle everything — you just show up to a 30-minute onboarding call.
Book a Free Demo →Free 15-min demo · No credit card required · Results in week one
Fill out the form below and we'll schedule a free 15-minute demo showing you exactly how your AI Front Office Employee works for your business.
Our plans start at $300/month for self-serve platform access and $997/month for the full done-for-you AI Front Office Employee. The average human receptionist costs $51,000+/year (salary, taxes, benefits, PTO). Your AI works 24/7 for a fraction of that cost — and does the work of multiple front office employees.
Yes. Your AI checks your real-time calendar, offers available time slots, and books the appointment during the phone call or text conversation. Customers receive instant SMS confirmations and automated reminders before their visit.
Yes — 24 hours a day, 7 days a week, 365 days a year. Nights, weekends, holidays. Your AI Front Office Employee never calls in sick, takes a lunch break, or goes on vacation. Every call is answered, every time.
Traditional virtual receptionist services use humans who handle a limited number of calls per month at $1–$2+ per call. Your AI Front Office Employee handles unlimited calls simultaneously, manages your entire front office (CRM, marketing, reputation, social), is trained on your specific business, books appointments in real-time, and costs a fraction of the price.
Our system has a double safety net. If any call is ever missed, the AI automatically texts the caller back within 60 seconds, qualifies their needs via text conversation, and books an appointment — all without human intervention. No lead is ever lost.
No. All plans are month-to-month after the one-time setup fee. We earn your business every month. If you're not seeing results, you can cancel anytime.
We handle everything. After a 30-minute onboarding call, our team builds and configures your entire system in 3–5 business days. Your total time investment is about 45 minutes. After that, it runs automatically.
Any service business that relies on phone calls to generate revenue. Our clients include medical practices, dental offices, law firms, HVAC companies, roofing contractors, auto repair shops, salons, and more. If your business gets phone calls, our AI can handle them.